5 Advantages of Document Management Software for Hospitals

Advantages of Document Management Software for Hospitals

Maintenance of paperwork is a practice that is slowly going out of fashion. Documentation processes are now making a shift into the digital space, to preserve information securely, streamline access and make editing of data much easier. Similarly, in the world of healthcare IT, Paperless document management processes are the need of the hour now more than ever. Which is where an EMR System or Document Management System comes in.

Considering the effects of the Covid-19 pandemic and the fear of transmission of the virus, hospitals today are also inclined to digitize all levels of documentation. But why is Digital Documentation so necessary for hospitals? Lack of a digital document management system can reduce staff productivity, increase paperwork management and processing times, minimize TAT, lead to document leaks and hamper document retrieval.

Here’s a list of benefits of a Document Management Software:

1. Faster documentation and zero errors:
An ideal document management system enables the automation of MRD Processes and helps digitize incoming patient data and documents to make it easier for management. These systems include functionalities for automated document indexing and scanning with multiple levels of categorisations to organize the documents as the staff deems fit. The software helps automate the process of creating digital medical records so that any patient data stored is easily retrievable only in a few clicks. 

It streamlines quality checks processes to avoid errors in scanning and indexing which helps with accurate storage of data. This digitized process being automated adds to the credibility of EHR Systems as it speeds up all document centric processes to follow. This system helps in overall error reduction and makes the storage and retrieval process of documents faster. 

2. Improved employee productivity:
One of the major advantages of having a DMS present in the hospital framework is the tangible improvement in employee productivity and proactivity. With the availability of a single application running across the hospital departments makes managing end-to-end digital workflows seamless. Doctors, nursing staff and administrative staff can reap the benefits of digitised document management by accessing the patient information digitally.

The DMS Software provides a centralised collaborative space for staff and makes it accessible at any time as long as the staff is authorized to use it. With centralized access to a patient data repository, authorized staff can get easy access to data in real time on a single application. With facilities such as digital logs of patient files and smart search options using predefined document categories, it makes the overall placement and management of patient data much more streamlined. 

With the ability to receive and make digital file requests, staff can request patient data across departments and deliver files digitally for faster response times. The ability to map out and recover from loopholes in the document management process is also vital.

employee productivity

3. Healthier Patients and better healthcare measures:
Once the hospital front desk assigns  patients with unique patient IDs, a Smart DMS with its easy integrations of all departments pulls the data of the patient and saves it onto a centralized repository, in tandem with the unique ID of the patient. This information is then available for viewing in a structured format in real time. 

This helps doctors, nursing staff, pathology staff and radiology staff, and other admin members to access the data as per their requirement and analyze patient health trends based on past medical history and enables practitioners to prepare a treatment trajectory for the patients. 

This ability to digitally compare patient progress over various cases in their medical history leads to improved healthcare and faster analysis of treatment measures.

With access to a central data hub and forum for authorized users, doctors across departments and specialties can collaborate on cases digitally and work together on patients that require extra care. With the ability to tag and annotate digitally, without modifying the patient data, it is easier for doctors to indicate to other staff the treatment that is to be delivered. 

4. Better Security Compliance:
Document Management Software for Hospitals today provides an activity log that monitors the whereabouts of the patient’s sensitive healthcare data. With specific rules for file viewing, rights and authorization levels to restrict staff access to sensitive documents; restricted information can be kept secure from unauthorised views. These settings can also be configured at group or individual level for your staff based on the requirements of the hospital’s internal policies, medical case or patient condition.

Maintaining patient data privacy is of prime importance. Not only is patient data a sensitive information but any violation of patient confidentiality falls into the realm of strict legal action against the organization and also compromises the reputation of the hospital. A document management system allows the staff to treat and manage confidential case files separately. With the added ability to mark some files as confidential and to restrict those who need not have access to them. 

This is where Medical Security Compliance is of utmost importance. Every DMS System must be Compliant with HIPAA standards of patient information security and other medical regulatory laws. This signifies that a software is up to the mark in terms of coding standards and meets the requirements of document governance. This includes the patient data, documentation and history retention and deletion policies to adhere to various medical laws. This feature helps patient retention due to an elevated level of trust and also increases trust among stakeholders.

Security Compliance

5. Cost Savings:
With a Document management system for medical records, all of the processes of secure document management are structured on a single digital collaborative space. This helps eliminate the need for large storage spaces and rooms full of cabinets to maintain paper based patient data. It also helps cut costs in terms of labor and data management or administrative personnel since the software is easy to use and helps in quick and accurate retrieval of patient documents. 

With increased performance around the hospital and from valued employees, the resultant patient satisfaction leads to patient loyalty. With faster paced healthcare delivery, a rapid inflow and outflow of patients across various departments can increase revenue over time. These benefits reflect in time when there is a better footfall of patients in the long run along with stakeholder satisfaction. An overall boost in turnaround time is therefore seen.

With the help of a Document Management Software your hospital can boost turnaround time, improve regulatory compliance and improve business ROI with a streamlined AI and ML driven, automated, digital solution. For information on Rescribe’s DocuPHI DMS, contact us on our website.


Top 5 Benefits of using Mobile Apps with a Clinic Management Software

Benefits of using Mobile Apps with a Clinic Management Software

We live in an age where there’s a mobile application to serve almost every purpose, be it banking, e-commerce or food delivery. It’s a trend that is benefitting almost everyone today with an elevated value and level of convenience. This thought has now taken prominence even in medicine, and today we see mobile applications assisting medical practices as well.

In today’s day and age, healthcare technology and mHealth is leaps and bounds ahead of what it used to be. Patient care has become a priority and with the limitations of staying indoors due to the pandemic, mobile apps for doctors and for patients have come to play an important role in connecting medical professionals to patients in need, digitally.

How Mobile Apps for Doctors make Clinic Management a Lot Easier:
Having a mobile application to be connected to your practice allows you to leverage the power of mobility in operations to manage your clinic and to deliver top notch patient care, from anywhere and at any time with the convenience of a mobile application. 

The Rescribe app for Doctors pairs with your practice or clinic, thus making your practice portable using cloud technology and cloud data sync. Additionally, it lets you stay connected with your Clinic from anywhere and at any time, using a secure login through the mobile app itself.

The mobile application comes with the following set of features and functionalities:

1. Enables On-the-go operations for Doctors:

  • It allows for Mobility in clinical operations and helps doctors work on-the-go, thereby reducing the time it takes to acknowledge the requests of many patients at once. 
  • This helps streamline doctor-patient communication and assists caregivers in enabling round the clock  connectivity with the patients for appointment bookings and more.
  • Enables doctors to work remotely, access patient information and assess patient concerns even if they are physically unavailable at the clinic. This particularly helps in cases of emergencies.
  • Enables doctors to gain new patients through remote consultation opportunities and work from wherever they are.

2. 24/7 Connectivity with Clinic and Patients:

  • It allows doctors and medical professionals to view, manage and schedule/reschedule appointments as per availability and convenience based on the doctor’s schedule and calendar at the clinic.
  • Appointment processing and scheduling can be initiated by the patient based on a slot available at the clinic, at which point, doctors can confirm the availability and secure the patient’s appointment.
  • It enables a reminder and confirmation system for patients who have scheduled appointments at the doctor’s clinic through app notifications.
  • It also allows doctors to personalize healthcare, since the mobile app is integrated with the multifaceted clinic management software that is capable of making individual patient care easier with its ability to create case sheets, visualize data and provide a library of medical data to support treatment. 
  • Doctors can check patient history with a tap, connect with their patients to encourage better patient care scores and achieve patient loyalty.
  • Therefore, leveraging the power of clinic management software, Mobile applications can help immediate and efficient patient care.

3. Sharing E-prescriptions using the App:

  • E-prescriptions and electronic documentation can be easily managed using this mobile application. Doctors can create e-prescriptions, share with patients and notify them of a new or updated treatment regimen using the mobile app, further adding to the element of personalized healthcare. 
  • Patients too benefit greatly with such apps. More than using the app for booking appointments, they can also use it to store their family’s and personal health records, which can be securely accessed using just one application anytime anywhere. This may include health vitals, diagnostic reports, new and expired prescriptions, bills, etc. that are indexed.
  • Patient’s can also use it to leave appropriate feedback after a consultation. This helps doctors improve the quality of patient care.

Sharing E-prescriptions

4. Patient Data at your fingertips:

  • It allows doctors to view and manage patient information such as contacts, addresses as well as health information like prescriptions and lab test reports from the previous visit, past health conditions and ailments, etc.
  • It makes digital healthcare simpler by handing control of EMR procedures like creating and sharing medical records with the patient or their next of kin. 
  • It also comes with the added benefit of using the camera on a smartphone to capture images of patient data that can be saved onto the application incase of internet outages. These are uploaded into the clinic’s patient data repository, after connectivity resumes. 

5. Faster and Easier Online Payment and Billing through Mobile App:

  • The mobile application gives doctors the ability to set the payment amounts for new patients, returning patients, follow-ups, etc and gives the option to accept payments across many different payment methods like UPI, wallets, Cards and net banking right from the comfort of the mobile phone.
  • Bill generation is automated, per consultation and it makes a record of the revenue generated in the database of your practice. Giving you the ease of analyzing revenue at one glance, whenever you want.

Faster and Easier Online Payment

How do patients benefit from mHealth apps?
With so much emphasis being placed on patient health, we also have Rescribe for Patients app which works in unison with the Rescribe for Doctors app. Connecting with doctors over chat, SMS and video calls are only some of the major pros of the application.

These applications bring a lot of value to a practice. When a patient is in need of dire help at an odd hour, it makes it a lot easier for the doctors to have emergency documentation at the disposal, on their smart device, rather than having to look through tedious paperwork.

mHealth apps

How can it benefit a doctor’s practice financially?
With a large number of patients consulting doctors online using teleconsultation, it frees up time and makes it more convenient to take more appointments.

This, with the added personal touch of chat interaction, intelligent and safe document access features and uninterrupted care adds to the patient satisfaction score. When a software makes it easy to accommodate more patients in an hour than the clinic, it also eliminates wait times, extensive labor costs and streamlines workflow of the administrative work such as documentation, filing, reports, billing, etc. This ability to rake in more patients in a day surely gives a boost to ROI.

Mobile applications are now being made a secure portal/platform and healthcare vendors are leveraging the power of encryption software on mobile to ensure that doctors access, manage, store and edit important and sensitive healthcare information securely without a compromise on credibility or security. It is highly secured and comes with multilevel security checks to prevent unauthorized access to patient data. Two factor authentication is another welcome addition to strengthen patient data security. 

In the direction that healthcare is headed today, having a mobile application integrated into practice management software at your clinic is an upgrade. For more information on how you can integrate your clinic with a mobile application, visit us on the Rescribe website or download our app to learn more.